Position Overview:
The Accounts Receivable Specialist will oversee the accounts receivable functions. This role involves performing both routine and specialized tasks related to invoice billing, payment collection, and account reconciliations.
Definition:
Under general supervision, the Accounts Receivable Specialist will carry out a variety of specialized accounting tasks that require technical expertise and attention to detail. The role involves maintaining financial and statistical records, reviewing reports, and performing related duties as assigned.
Supervision:
The Accounts Receivable Specialist works under general supervision from management and supervisory staff. This role does not include supervisory responsibilities.
Position Characteristics:
Individuals in this position are expected to work independently, exercising sound judgment and initiative. They will perform a full range of duties and receive guidance only in new or unusual situations, being fully familiar with the operating procedures and policies of the department.
Essential Responsibilities:
Audit, balance, and reconcile ledgers, journals, accounting records, and reports; analyze accounts, research discrepancies, and make necessary adjustments; reconcile bank statements. Participate in various accounting activities, including accounts payable, accounts receivable, payroll, and departmental report preparation; audit bills and invoices, balance cash drawers, and prepare deposits. Track and analyze capital outlay invoices and donated assets, creating journal entries for fixed asset investments.
Monitor and manage government grant funds and prepare reimbursement billings.
Maintain and reconcile credit card accounts, process receipts, and match transactions with statements. Process invoice requests, create and manage new accounts.
Assist with budget preparation, including report generation, cost analysis, and expenditure research. Review timesheets from consultants for work on developer accounts, post transactions to developer accounts and apply overhead revenue to the general fund; verify consultant timesheets against invoices and contracts.
Prepare year-end audit schedules for assigned funds. Update and maintain cash-in-lieu reports. Post wire transfers and handwritten checks. Verify and record various financial transactions, prepare and maintain databases, and generate periodic and special reports; ensure reports are balanced and accurate. Use word processing, spreadsheet software, and accounting and financial systems to enter and retrieve data and generate reports. Assist with the preparation of monthly, quarterly, and year-end financial summaries and technical reports. Provide support to customers, departments, and employees by answering questions and resolving discrepancies; research specific transactions and update files as needed. Assist supervisors with special projects as assigned. Follow all mandated safety rules and protocols. Perform other duties as required. This position requires excellent organizational skills, attention to detail, and the ability to handle a variety of tasks independently and efficiently.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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