Job Overview
The Analyst I plays a pivotal role in ensuring compliance and efficient processing of supplier invoices within the Major Enterprise Projects organization. This position requires proficiency in SAP, Maximo, Migo, and DynPro, as well as collaboration with various stakeholders, including Project Managers and Contract Managers.
Key Responsibilities
- Review and validate contract and purchase order payment terms against vendor and contractor invoices.
- Collaborate closely with Project Managers, Buyers, and Contract Managers to accurately enter, receive, and process approved invoices and payments.
- Manage the payment process by receiving, processing, verifying, and reconciling invoices, ensuring expenses are controlled effectively.
- Reconcile processed transactions by verifying entries and comparing system reports to account balances.
- Analyze invoice and expense reports to allocate charges to appropriate accounts and cost centers.
- Monitor discount opportunities and resolve any discrepancies related to purchase orders, contracts, invoices, or payments.
- Maintain accounting ledgers by verifying and posting account transactions consistently.
- Conduct monthly reconciliations of vendor accounts and maintain historical records through documentation management.
- Ensure compliance with sales tax requirements by calculating obligations based on paid invoices.
- Safeguard the organization's confidential information by adhering to data protection protocols.
- Keep detailed records of all processed payments and invoices for management review as needed.
Required Skills
- Strong attention to detail and organizational skills.
- Proficiency in data entry and PC applications.
- Analytical acumen with a solid understanding of accounting principles.
- Ability to manage vendor relationships effectively.
- General mathematics proficiency.
- Ability to coordinate contract-related activities among personnel.
Qualifications
- Associate’s Degree in business, engineering, or a related discipline.
- A minimum of 5 years of relevant experience in invoice processing, accounts payable, and contract administration.
- Proficiency in software applications, particularly Microsoft Office, as well as familiarity with SAP and Maximo.
- Preferred experience in construction management, project management, or services-related accounts payable invoice processing.
- Strong communication skills, both verbal and written, with the ability to engage effectively at all organizational levels.
Career Growth Opportunities
This role provides the chance to develop skills in accounts payable, contract management, and project coordination. The organization promotes a culture of innovation, encouraging employees to explore new ideas and approaches which can lead to career advancement within the company.
Company Culture And Values
Our company values a collaborative work environment where teamwork and clear communication are prioritized. Employees are empowered to take proactive roles in contract administration and compliance, fostering a culture of accountability and continuous improvement.
Employment Type: Temporary