The Office Administrator will support a large corporate consulting firm's office in the Tempe area with around 200+ employees assigned to this office. This person will perform administrative duties as well as reception duties, sitting at the front-desk of the office suite. This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.
Responsibilities include:
- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
- Facilities support, for example calling a plumber or repairman as needed
- Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
- Preparing the office, catering, conference rooms etc. for visits from Executives Support
- Organization and documentation for a fleet of about 14 vehicles
- Coordinate with security and IT for key card access for any new hires
- Any other ad hoc administrative support duties that arise
Required Skills & Experience:
- 5+ years of experience working as an office administrator or office manager or similar role for a large or corporate office
- Supporting an office, rather than an individual or small group
- Invoice processing experience
- Ability to work with executives in a professional manner and greet all guests
Compensation:
Pay will vary based upon individuals' relevant experience and background across a range of $30-$33.50/hour. Benefits include health, dental, vision, and 401K.