POSITION
This position performs a variety of routine and non-routine accounts receivable and collection tasks including invoice billing, payment collection, and account reconciliations.
DEFINITION
Under general supervision, performs a variety of specialized, technical, and complex clerical accounting work of above average difficulty in connection with the preparation, review, and maintenance of financial and statistical records; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned management and supervisory staff. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is the fully qualified journey-level classification in the clerical accounting series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Essential Functions
- Audits, balances, and reconciles ledgers, journals, accounting records and reports with control figures, analyzes accounts, researches discrepancies and posts correcting entries; reconciles bank statements
- Participates in a variety of accounting activities, including accounts payable, accounts receivable, payroll and the preparation of departmental reports, audit of bills and invoices, balancing of cash drawer, and preparation of deposits
- Tracks, maintains, and analyzes capital outlay invoices, donated assets, and creates journal entries as an investment to fixed assets
- Monitors and maintains a variety of government grant funds and prepares reimbursement billings
- Maintains credit card accounts; processes receipts and reconciles with credit card statements
- Processes invoice requests; creates and maintains new accounts
- Assists in budget preparation, including development of reports and formulas, analysis of operating costs, and research of past expenditures as requested
- Reviews timesheets submitted by consultants for work performed on developer accounts, posts to developer accounts and posts appropriate overhead revenue to general fund; verifies timesheets against consultant invoices and checks appropriate amounts against approved contracts; processes consultant invoices for accounts payable payments
- Prepares year-end audit schedules as per assigned funds
- Updates and maintains cash in lieu report
- Posts wire transfers and handwritten checks
- Verifies, enters, and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports by computer and balances them appropriately
- Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned
- Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical repo
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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