Job Summary
The Data Entry I will be responsible for the validation of job cost distribution for the requisition process and accurately logging information into the computer system.
Essential Functions
- Log electronic requisitions into the company purchasing order system
- Complete requisitions in purchase order system as required
- Communicate with external team members to resolve issues with requisition submissions
- Validate job cost distribution for requisition processing
- Verify completed work for accuracy and make required changes immediately
- Distribute completed and signed purchase orders to appropriate departments and vendors
- Enter completed requisition information into system log daily and file upon completion
- Maintain requisition files in the department including but not limited to requisitions and purchase order acknowledgements and locate files when requested
- Assist purchasing manager with purchase order information as needed
- Issue field purchase order books
- Maintain office supplies
- Distributes office mail
- Generate and maintain accurate job aid for duties assigned
- Perform other duties as requested, directed, or assigned
Education And Experience Requirements
- High School Diploma or GED required
- Minimum of 1 year experience in job related duties
- Must pass a computer skills test
Skills / Key Competencies
- Ability to communicate effectively and professionally with visitors and employees at all levels
- Excellent verbal and written communication skills
- Must be proactive and self-motivated with the ability to work with minimal supervision
- Excellent time-management skills to plan, organize, and prioritize tasks and responsibilities
- Ability to multi-task
- Ability to complete work with a high degree of accuracy and attention to detail
- Proficient in Microsoft Office Suite (Outlook, Word, and Excel)
- Ability to learn systems in order to complete tasks
Physical Requirements
- Sedentary work that primarily involves sitting and/or standing constantly
- Will work in an office setting (indoors) the majority of the time but may need to visit other areas
- Occasionally moving about to accomplish tasks or moving from one worksite to another
- Ability to operate a computer and other office productivity machinery (e.g. calculator, copy machine, printer)
- Constantly perform repeating motions that may include wrists, hands and/or fingers
- Frequently communicate with other members of the team. Must be able to exchange accurate information in a clear manner
- Light work that includes moving and/or lifting objects up to 20 pounds
Bay Ltd. is an Equal Opportunity Employer