Position: Administrative Assistant

Job Type: Full-time

Pay Range: $52,000+ Competitive and Commensurate with Experience

Schedule-ON SITE: Monday to Friday (8 hours/day)

About: The Ashmore Law Firm is a boutique firm, well-established in Dallas, TX with areas of practice including Probate and Estate Planning, Family Law, Civil Litigation, and Personal Injury, and currently looking for an in-office ExecutiveAdministrative Assistant. This position will provide skilled, professional administrative support to a managing attorney in tasks such as managing schedules, handling correspondence, organizing meetings, and maintaining records, ensuring smooth operations and effective communication with clients, vendors, and within the organization. Please be sure to visit our website and socials @ashmorelaw to get a feel of the atmosphere and philosophy of our company before you apply.

Reports to: Managing Attorney

Administrative Support Responsibilities:

· Act as the point of contact between the managing attorney and internal/external clients

· Undertake the tasks of receiving calls, taking messages and routing correspondence

· Handle requests and queries appropriately

· Maintain schedule, notes and follow-up to arranged meetings and appointments and provide reminders to all parties including managing attorney as well as clients

· Take notes, transcribe and document communications and accurately enter data into records, files and/or CRM

· Produce reports, presentations, and briefs

· Develop and carry out efficient documentation with filing system/hardcopy & electronic

· Create various forms for effective correspondence, and perform data entry and general administrative tasks, such as copying, organizing, and scanning of documents.

· Manage social media accounts and interactions for managing attorney

· Receptionist lunch support: responsible for answering multiline phones, routing calls to appropriate offices, and taking down messages, as well as inputting information into the client database.

· Greet visitors and clients scheduled in the office for appointments and maintain client confidentiality.

Requirements and skills

· Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other administrative support position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

· Strong organizational skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High-level verbal and written communication skills

· Discretion and confidentiality

· Bachelor’s Degree in business administration, communications, or public relations; additional qualification as a personal assistant would be considered an advantage

Benefits:

· Health Benefits package

· Paid Vacation and Sick Leave

· Life and AD&D Insurance

· On-Site/In person position with flexible schedule

The Ashmore Law Firm Employment Process: (Due to the volume of candidates, only those who match the qualifications of each step will proceed to the following step.)

Step 1: Submit resume, cover letter, ID and optional portfolio

Step 2: Video Conference Interview/Phone Interview

Step 3: In-person interview 1 (individual).

Step 4: In-person interview 2 (with the team).

Step 5: Formal Offer

Step 6: Signed Offer and Onboarding

The Ashmore Law Firm, P.C. jobs

Administrative Assistant

Front Desk Receptionist