About Globeia:
Globeia is a rapidly growing startup revolutionizing the identity solutions and background verification industry. We offer a global solution for identity verification, document verification, and police background checks. Our mission is to create a seamless and efficient platform for all, ensuring trust and security at every step. Join us in building an innovative and reliable platform that makes a difference in the lives of users worldwide.
Job Summary:
We are looking for a detail-oriented and organized Administrative Assistant to join our team in the San Francisco Bay Area. As an Administrative Assistant at Globeia, you will play a crucial role in ensuring the smooth operation of our office. You will provide administrative support to various departments and assist in daily office tasks to help maintain a productive and efficient workplace.
Key Responsibilities:
- Office Management: Oversee day-to-day operations, including correspondence, office supplies, and maintaining a clean and organized workspace.
- Scheduling: Coordinate meetings, appointments, and events for team members and executives, ensuring effective time management.
- Documentation: Prepare, edit, and format documents, reports, and presentations with precision and professionalism.
- Communication: Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor greetings.
- Data Entry: Maintain and update company databases and records with accuracy and attention to detail.
- Support: Provide administrative assistance to various departments, including special projects and tasks.
- Travel Coordination: Arrange travel plans, accommodations, and itineraries for team members as needed.
- Event Planning: Assist in organizing company events, meetings, and functions, ensuring all details are managed efficiently.
Qualifications:
- Experience: 3+ years of experience in an administrative or office support role, preferably in a fast-paced environment.
- Education: Bachelor’s degree in Business Administration, Management, or a related field.
- Organizational Skills: Exceptional organizational and time management abilities, with the capability to handle multiple tasks simultaneously.
- Attention to Detail: High level of accuracy and attention to detail in all aspects of work.
- Communication: Excellent verbal and written communication skills, with a friendly and professional demeanor.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Problem-Solving: Ability to anticipate needs, think critically, and provide solutions to administrative challenges.
- Team Player: Strong interpersonal skills and the ability to work collaboratively with a diverse team.
- Discretion: Ability to handle confidential information with integrity and discretion.
What We Offer:
- Growth Opportunities: Be part of a growing startup with opportunities for professional development and new challenges.
- Innovative Projects: Contribute to groundbreaking projects that impact the global identity solutions and background verification industry.
- Collaborative Team: Join a passionate team dedicated to building a world-class platform.
