Join our growing team! We’re looking for a proactive and organized Operations Coordinator to assist with administrative, finance, and event planning tasks. This role is perfect for someone who enjoys managing multiple responsibilities, coordinating logistics, and supporting cross-departmental communication. You’ll also provide light support to the CEO (up to 25% of your time) while helping streamline operations.
Who We Are:
At Launchpad, we specialize in workforce development, delivering custom technology solutions to improve operational efficiency and drive business success. With our expertise in data and process automation, we’re committed to helping organizations thrive in a technology-driven world. Building careers, empowering futures—that’s what we do. Together, we’re forging a legacy that makes a difference. Learn more about us at Launchpad.
Key Responsibilities:
- Executive Support (25%): Manage the CEO’s calendar, assist with scheduling, and take notes during key meetings.
- Administrative Support: Coordinate cross-departmental communications, schedule meetings, and book conference rooms and event spaces.
- Event Planning & Logistics: Assist in organizing company events, including logistics, booking venues, and planning internal/external meetings.
- Finance & Invoicing Support: Help with invoicing, accounts receivable (A/R), accounts payable (A/P), and other finance-related tasks.
- Contract Assistance: Support the contract team with renewals, compliance, and keeping documentation up-to-date.
- HR Support: Assist with basic HR tasks, employee documentation, and internal communications.
- Special Projects: Assist with ad-hoc and special projects as needed.
Qualifications:
- 3+ years of experience in operations and/or administrative support
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office and G-Suite; QuickBooks experience is a plus.
- Experience with CRM or other database updates and project tracking platforms is a plus.
- Excellent communication skills and the ability to handle confidential information.
Salary Range:
- $70,000 - $80,000 per year
- Base pay will be assessed based on factors such as location, qualifications, skills, and experience. Compensation is subject to change and/or modification in the future.
Skills:
- Ability to hit the ground running with a proactive approach to problem-solving.
- Attention to detail and excellent organizational abilities.
- Adaptability in a fast-paced environment and strong interpersonal skills.
Benefits:
- Hybrid work model for flexible working arrangements.
- Front-loaded PTO for better work-life balance.
- 401k plan to help you save for the future.
- Comprehensive insurance plans for medical, vision, and dental coverage.
We’re continuing to seek enthusiastic individuals who are ready to collaborate, innovate, and make a positive impact. Together, let’s build something extraordinary. Forge a legacy with Launchpad.
Ready to make an impact? Please apply by submitting your resume to careers@launchpadco.com.