Position: Executive Office Associate
Location: Houston, TX
Pay: $26.51/hour
Experience: Four (4) years of relevant experience is required.
Education: Associate degree preferred. Administrative Assistant certification desired.
Type: Full-time; Contract
Schedule: Monday - Friday, Day Shift
ProRecruiters is seeking an Executive Office Associate to join a growing and dynamic team!
Job Description:
- Provide high-quality administrative support to the executive leadership team.
- Serve as the main point of contact between executives, employees, clients, and external partners.
- Coordinate travel arrangements, prepare itineraries, plan logistics, arrange meetings, and submit expense reports.
- Screen incoming phone calls, inquiries, visitors, and correspondence, routing them accordingly.
- Organize and maintain office filing systems.
- Coordinate and oversee the translation of Agency materials into Spanish.
- Facilitate data reporting and input for regulatory entities, funding sources, and Agency projects.
- Manage office supply inventory and act as office manager when needed.
- Provide logistical support for department and Agency functions.
- Communicate information to internal and external stakeholders as directed.
- Perform other duties as assigned.
Position Requirements:
- Familiarity with the Federal CSBG Act, Head Start Act, Organizational Standards, Texas Administrative Code, and relevant state laws, statutes, and regulations.
- Excellent interpersonal and communication skills.
- Proficiency in Microsoft Office 365, social media platforms, and client-tracking software.
- Strong organizational skills with a proven ability to solve problems efficiently.
- Ability to work independently and collaboratively within teams.
- Capable of prioritizing and balancing multiple projects in a fast-paced, deadline-driven environment.
ProRecruiters does not just connect you with a job; we offer a Professional Mentoring & Education Program to help you be great at your job, love it, and grow.
ProRecruiters is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.